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Service line

Business services for your company in the United States

Forming the company is day one. The hard part is everything that comes after: the tax ID, the bank account, the registered agent, the yearly filing and the documents that hold the company together internally. That’s what this service line covers.

The map

A US company lives three lives at once

Almost every problem we see comes from mixing them up. They run on three separate tracks, with different calendars and different consequences when something goes wrong.

What happens once

Setup: tax ID, bank account, registration in other states. It happens at the start, and if it’s done wrong, you live with it for years.

What happens every year

Maintenance: the Annual Report and the registered agent. It’s the simplest item on the calendar, and the one behind the most dissolutions every September.

What happens inside

Corporate governance: bylaws, Operating Agreement, minutes and resolutions. Invisible until the day a bank, a partner or a buyer asks for the paperwork.

Part 1 · What happens inside

Corporate secretary services

An ongoing service that keeps your corporate record book, meeting notices and calendar up to date. It’s the package that includes the next three.

Bylaws

The internal rules of a corporation: officers, meetings, voting majorities and the election of directors.

Operating Agreement

The LLC’s governing document: members, contributions, management, distributions and exit.

Corporate resolutions and minutes

Every decision documented in the form the law requires, including actions taken without a meeting.

Part 2 · What happens once

Getting started

EIN number

Your company’s federal tax ID from the IRS, even if the owner has no Social Security number.

ITIN number — Form W-7

The tax ID for individuals who are not eligible for a Social Security number.

US business bank account

The complete file the bank’s compliance department needs to see.

Certificate of Authority

Florida registration for a company formed in another state or another country.

Part 3 · What happens every year

Annual maintenance

Registered agent

The physical address in Florida where service of process and state notices are delivered.

Annual Report

The filing that keeps your company active. Due between January 1 and May 1.

Company reinstatement

For when the state has already dissolved your company and it needs to be restored to active status.

BOI Report

What’s left of beneficial ownership reporting after FinCEN’s August 2026 final rule.

What clients tell us

Where it really hurts

“Every filing is handled by a different person”

One person formed the company, someone else got the EIN, a third does the bookkeeping. No one has the complete file and no one is watching the calendar.

“My company shows up as inactive”

The business is running, but the public record says otherwise. And the public record is what the bank checks.

“They’re asking for documents I didn’t know existed”

Operating Agreement, signatory resolution, certificate of status. No one mentioned them when the company was formed.

“I live abroad and have no one in Florida”

Without a Florida address there is no registered agent, and without a registered agent the company is on its way out.

“I’m signing documents I don’t fully understand”

The documents have to be in formal English to work with the state. The explanation doesn’t: we walk you through each one in plain language, in English or Spanish.

“I don’t know what I have to do or when”

That’s the real question. It isn’t a lack of willingness; what’s missing is a calendar that doesn’t depend on anyone’s memory.

Problem by problem

What we do about each one

“Every filing is handled by someone else”
One point of contact and one file. The data in your formation documents, your EIN and your registration match because they all come from the same place.
“It shows up as inactive”
We review the public record, identify the cause and, if it applies, file the reinstatement along with the overdue reports.
“They ask for unusual documents”
We prepare them — governing documents, resolutions, certificates — and tell you in advance which ones each process will require.
“I live abroad”
We provide the presence the law requires: a registered agent with a physical office in Miami and immediate notice of anything that arrives.
“I’m signing blind”
The documents are drafted in formal English because they have to work with the state and with a bank. The conversation is always in plain language, in English or Spanish.
“I don’t know what to do or when”
We take over the calendar. You get a reminder ahead of time and the document ready to sign.

Why work with us

Why bring it all under one roof

Our own office in Brickell

175 SW 7th St, Suite 1905, Miami, Florida 33130. A real physical address in the state, which is exactly what the law requires and what a mailbox can’t provide.

No need to travel to the United States

The entire cycle — formation, federal filings, maintenance and governance documents — is coordinated remotely.

Backed by the statute

Every obligation we explain comes with its reference to the Florida Statutes or the federal rule, so you can check it yourself.

Part of a connected set of services

Compliance & AML for what banks require, Company Formation to set up the company, and Religious Ministries for 501(c)(3) organizations.

Legal basis

Where each obligation comes from

Florida Statutes, Chapters 605 and 607, checked against the official text. Federal requirements — EIN, ITIN and beneficial ownership reporting — are cited on each page with their own source.

§607.0501 · §605.0113

Every corporation and every LLC must designate and continuously maintain a registered office and a registered agent in Florida.

§607.1622(4)

The Annual Report is filed between January 1 and May 1 of each year.

§607.1420

Failing to file leads to administrative dissolution: the deadline is the third Friday in September, and dissolution follows on the fourth Friday.

§607.1422(4)

Reinstatement relates back to the date of dissolution, and the company can operate as if the dissolution had never happened.

§607.1601 · §605.0410

The company must keep its governing documents, its minutes and a record of actions taken without a meeting.

§607.1501(2)(c) · §605.0905(1)(c)

Maintaining bank accounts does not constitute “transacting business”: a foreign company can have an account here without registering for that reason alone.

Frequently asked questions

What clients ask us most

What are Business Services?

It’s the service line that covers every filing in the life of a US company except its formation: tax identification, bank account, registration in other states, registered agent, Annual Report, reinstatement and the company’s governance documents.

Where do I start if I just formed my company?

With the EIN, because without it there is no bank account. Next comes the governing document — an Operating Agreement for an LLC or bylaws for a corporation — and the signatory resolution, which is what the bank will ask for next.

What if my company has been operating for years?

Then the priority is usually different: confirming that the Annual Report has been filed, that the registered agent is still valid and that the corporate record book reflects who actually runs the company today.

Do you work with both LLCs and corporations?

Yes — both, as well as nonprofits and companies formed outside Florida. The governing statutes differ (Chapter 605 for LLCs, 607 for corporations, 617 for nonprofits), but the cycle of obligations is essentially the same.

Do I need to be in the United States to hire you?

No. Most of our clients do not live in the country, and that is exactly the scenario this service line was designed for: we provide the Florida presence the law requires.

Are you attorneys?

No. We do not provide legal services. We prepare and file applications and documents based on standard templates. When a matter calls for a legal judgment or involves a dispute, it belongs to a licensed attorney, and we will tell you so.

Which obligation costs the most companies their good standing?

The Annual Report, hands down. It is the simplest filing of the year and the one behind almost every administrative dissolution in September.

My company was dissolved. Have I lost it?

Not necessarily. §607.1422(1) allows you to apply for reinstatement at any time after dissolution, and its effects relate back to the date the dissolution took place.

Can I hire just one service?

Yes. Many clients start with a specific filing — the EIN, a resolution for the bank — and only later move on to ongoing maintenance.

Do I need a BOI Report?

Probably not. FinCEN’s final rule of August 2026 permanently eliminated that requirement for US companies and US persons. It still applies only to certain entities formed abroad and registered to do business here.

How is this different from the Company Formation service line?

Company Formation covers the start: choosing the entity type and forming it with the state. Business Services covers everything after that. Many clients go through both, in that order.

Do you publish prices?

Not on the website. Government fees change and every file has its own scope, so we prefer to give you a written quote before we start, showing what is a state fee and what is our service fee.