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Business Services · Annual maintenance

Florida Annual Report

It’s the simplest filing of the year, and the one that brings down the most companies. It’s due between January 1 and May 1; in September, the state dissolves the companies that didn’t file. It isn’t a financial statement: it simply confirms your company’s information.

  • Annual Report filing for corporations, LLCs and nonprofits
  • Reminders well ahead of time, not the day before the deadline
  • Your registered agent reviewed at the same time
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Let’s start with the basics

What is the Annual Report?

It’s the report a company files every year to confirm or update its information with the Division of Corporations of the Florida Department of State. It keeps the company’s status “active” in the public record, and it must be filed whether or not anything has changed.

It is not a financial statement. You don’t report revenue, profits or taxes: those go through a different channel and a different agency. Here you only confirm the company’s registry information.

The full calendar

The three dates that decide the year

January 1 — the window opens

§607.1622(4): the filing window opens on January 1. The first report is due in the year after the company was formed, or after it obtained its Certificate of Authority.

May 1 — the window closes

This is the end of the regular filing window. After this date the company can still file, but a late fee applies and the September clock is already running.

September — time runs out

§607.1420(1)(a): the real deadline is 5 p.m. Eastern Time on the third Friday in September. §607.1420(2) then provides for administrative dissolution on the fourth Friday.

Notice the gap: between the close of the window and enforcement, there are four months in which the company keeps operating as if nothing were wrong. That’s why dissolution always comes as a surprise.

What clients tell us

Where it really hurts

“I never got a reminder”

The notice goes to the registered agent and to the email on file in the registry. If either one is out of date, it never arrives.

“I was traveling at the time”

The window is four months long, but the notice usually arrives at the start, and by May nobody remembers.

“My directors changed and I didn’t update it”

The report asks for the names and addresses of the directors and principal officers, and the information must be current at the time of filing.

“I need to sue and I’m told I can’t”

§607.1622(6): a company that hasn’t filed its report cannot bring or maintain an action in Florida courts until it files and pays what is owed.

“I have several companies”

Each entity files its own. With three or four companies, keeping the calendar by hand is no longer realistic.

“My company shows up as inactive”

It happens every fall: the business is running, but the public record says otherwise, and the bank checks it.

Problem by problem

What we do about each one

  • “I never got the reminder”
    The reminder no longer depends on the email in the registry: it comes from our calendar, ahead of time and through the channel you actually use.
  • “I was traveling”
    We take care of filing within the window, not on April 30. All you do is confirm the information.
  • “My directors changed”
    Before filing we review what is on record and what is true today, because §607.1622(5) requires the information to be current as of the filing date.
  • “I can’t file a lawsuit”
    We file what is outstanding and pay what is owed, which is what lifts the restriction in §607.1622(6).
  • “I have several companies”
    They all go on the same calendar, with a single consolidated reminder and a single point of contact.
  • “It shows up as inactive”
    At that point it’s no longer a late report; it’s a reinstatement. We review the file and tell you what’s needed.
What’s inside

What information the report includes

All of it comes from §607.1622(1). None of it is financial.

Company name

The name of the corporation or, if it was formed out of state, the name under which it is authorized to do business in Florida.

Formation

The date of incorporation and, for an out-of-state company, its home jurisdiction and the date it was authorized to do business here.

Addresses

The company’s principal office address and mailing address.

EIN

The federal employer identification number or, if the company doesn’t have one, a statement of whether it has applied for one.

Directors and officers

Names and business addresses of the company’s directors and principal officers.

Registered agent

A useful detail: §607.1622(2) provides that if the agent listed in the report differs from the one on file with the department, the difference counts as a statement of change.

How we work

The process, in four steps

01

We remind you in January

As soon as the window opens, we send you the information currently on record so you can confirm what is still accurate and what has changed.

02

We update the information

Officers, addresses and registered agent. If there were corporate changes during the year, this is the moment to reflect them.

03

We file

We file within the regular window, not at the last minute, and send you the filing receipt for the company’s records.

04

We stay on it all year

Your calendar stays active: registered agent, corporate changes and next year’s reminder, already scheduled.

Frequently asked questions

What clients ask us most

It’s the yearly report a company files to confirm or update its information with the Division of Corporations of the Department of State. It keeps the company’s status “active” in the public record and must be filed even if nothing has changed.
No. You don’t report revenue, expenses or taxes. Only registry information: name, addresses, EIN, directors and officers, and registered agent. Taxes go through a different channel and a different agency.
§607.1622(4) sets the window between January 1 and May 1 of each year. The first report is due in the year after the company was formed or, if it is an out-of-state company, after it obtained its Certificate of Authority.
A late fee applies and the clock keeps running. The real deadline is the one set by §607.1420(1)(a): 5 p.m. Eastern Time on the third Friday in September. After that comes administrative dissolution.
§607.1420(2) is precise: administrative dissolution for failing to file the Annual Report takes place on the fourth Friday in September. One week after the deadline.
Most companies do, without realizing there’s a problem. But §607.1622(6) is clear: a company that doesn’t file its report cannot bring or maintain an action in Florida courts until it files and pays the fees and penalties owed.
It files too. §607.1622(1) expressly includes foreign corporations authorized to do business in the state, and failing to file can lead to the revocation of its Certificate of Authority.
Yes. Each type of entity has its own Annual Report; nonprofit corporations file under §617.1622, with their own formal requirements.
Yes, and it’s a practical shortcut. §607.1622(2) provides that if the agent’s name and address on the report differ from those on file with the department, the difference is treated as a statement of change.
§607.1622(5) requires the information to be current at the time of filing. A report that confirms officers who are no longer there doesn’t do its job and leaves the public record saying something false about your company.
Yes. §607.1422(1) allows you to apply for reinstatement at any time after dissolution, by filing what is outstanding and paying what is owed. And its effects relate back to the date of dissolution.
The fee is set by the state and varies by entity type and by when you file, so we don’t publish amounts that could become outdated. We give you a written breakdown before filing anything.

Want us to handle your Florida Annual Report?

Tell us the names of your companies and we’ll check where each one stands today in the public record.

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or call us at +1 (305) 647-3000 · Monday through Friday
175 SW 7th St, Suite 1905 · Miami, Florida 33130

Keep exploring

Related services

Registered agent

The one who receives the notice, and the item most often updated on the report.

Company reinstatement

If the report wasn’t filed in time and the company has been dissolved.

Corporate secretary services

The complete corporate calendar, not just this date.

Certificate of Authority

Out-of-state companies file an Annual Report too.

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